Before and After School Care

HOMEWORK POLICY
All Out of School Care program participants will participate in “Homework Time,” Monday through Friday. The expectation for students is to have a respectful and quiet environment so that all students can be successful in completing their homework. Because we are committing our staff to support homework time, all students are expected to take part. Students who may not have regular homework or in cases where parents prefer assignments to be completed at home encourage the utilization of that quiet time for reading. While we do our best to monitor for completion, it is encouraged that parents review their child’s homework and check for accuracy. 

NUTRITION
Our meals and snacks that are served comply with the Meal Patterns for Children in Child Care Programs from the United States Department of Agriculture (USDA), to ensure nutritious snacks/meals. We encourage this time to be kept pleasant with conversation encouraged along with eating. No child will be forced to eat, nor denied food as a form of punishment. To stay in compliance with state regulations, if your child brings their own snack/meal please keep in mind the following:

• Beverages must be 2% white milk
• 6 ounces of 100% real juice or plain water
• No soda, flavored water, or sugared drink is allowed.
• Fast food, chips of any sort, or snack with 8 grams of sugar or more per serving is not allowed.
• Meal menus for snacks are posted in the childcare facility and at all school site locations.

WHAT TO BRING

• Water bottle (labeled)
• Closed-toed shoes
• Swim Wear on their assigned swim days

​WHAT TO LEAVE AT HOME
In consideration of the health and safety of our staff and participants we are asking that you leave the following at home:

• Any personal toys including but not limited to stuffed animals, action figures, playing cards, etc.
• If you bring a water bottle, make sure there is a clear, visible name tag with your child’s first and last name.
• **The Y is not responsible for any personal property.​

INFO TO KNOW
• $10 late fee applies after the 5th of the month.
• All rates are per child.
• Our days of operation is reflective of the NCPS Calendar.
• All Teacher Workdays and Holidays will be billed separately at the School Break Camp rate, only if the child is not enrolled and paid for the current month.
• There will be no refunds for snow/weather days.
• There is a $25 enrollment fee for all before & after school care. Enrollment fees are annual, mandatory, non-transferable, and non-refundable. 15% of the monthly program fee will also be non-refundable should the participant cancel the registration.
• Full-time Nash County Public School teachers must show school ID to get teacher rate (10% off).

MONTHLY FEE OPTIONS

After School at the YMCA
$270/Month ($305/Month for RM Prep)
Includes Mondays - Fridays
Includes Transportation from the school sites to the Y
Includes School Break Camp

After School at the School Locations
$190/month
Includes Mondays - Fridays

Before School at the Schools
$65/month
Includes Mondays - Fridays from 6:30-School Bell
Only provided at the schools and not at the Y

Before and After School at the Schools
$215/month
Includes Before and After School

LATE PAYMENTS

• Payments are due on the 1st of every month, if payment is not made by the 5th of the month, a $10 late fee will be applied. If payment is not made by the 10th of the month your child will be removed from the program and future registrations canceled until payment is made.

RETURNED PAYMENTS

• If your payment (check, credit card, or automatic draft) is not honored by your bank, you are still responsible for the payment plus a $10 NSF service fee. This is in addition to any service fee that may be charged to you by your bank.

WITHDRAWAL POLICY

• It is the YMCA’s policy that written notice be given two weeks in advance of your child’s withdrawal from the program to avoid being charged for the following session.
• Any outstanding balance must be paid at the time of withdrawal.
• No partial month refunds will be given.
• The YMCA reserves the right to dismiss a child from the program upon notifying the parent. Refunds or credits will not be issued for dismissal from the program due to behavior.

RECEIPTS AND TAX INFORMATION

• Receipts are available after making a payment and should be kept for records.
• Harrison Family YMCA childcare payments may be a tax deduction. Statements will be sent out after the first of each year to the address on file.
• The Y’s Federal Tax ID number is 56-0543251.

DROP OFF AND PICK UP LATE FEE POLICY

• If your child is picked up after our latest pick up time of 6:00 pm at any site location the following fee will be applied to your account:
  • ​$5.00 late pickup fee after 6:05 pm
  • $1.00 per minute additional charged for every minute after 6:05 pm

WAYS TO PAY
*No payments will be accepted by Childcare Staff at the School Sites

• Automatic draft is the preferred method of payment. Your payment will be drafted from your account on the 1st of every month. Drafting is available through EFT or major credit cards.
• Payment in full is due on the due date regardless of absenteeism, holidays, or weather-related closings.

Options:

1. Online through our registration portal by clicking here or the purple bubble at the top of this webpage
   1. Complete the registration form.
   2. Send in your child’s immunization record and color photo via email to lyancie@rmymca.org
   3. Pay $25 registration fee
2. In-person at the Harrison Family YMCA front desk
   1. Complete registration form
   2. Bring in your child’s immunization record and color photo
   3. Pay $25 registration fee

• Registrations will not be considered complete and your spot will not be held if we have not received your child’s immunization record.
• Registrations will not be considered completed and your spot will not be held if we have not received your $25 registration fee.
• If you find that registrations are full for certain age groups, please e-mail lyancie@rmymca.org to be placed on a waitlist.

We are continuing to follow all safety protocols and guidelines from the Centers for Disease Control and Prevention, the North Carolina Department of Health and Human Services, our local health departments, as well as school systems to take all necessary precautions and actions to help prevent the spread of COVID-19. 

UPDATED STAFF PROCEDURES
Our staff are highly trained in a variety of areas and work hard to provide the best experience for your child. In light of COVID-19 here are some additional steps we will be taking in regards to staffing:

• Staff will participate in training prior to working that outlines: health and safety guidance, cleaning procedures, sick child procedures, and general social distancing expectations.

ACTIVITY UPDATES

• At this time we will not be utilizing the rockwall or gymnastics amenities. Staff and Parents will be notified if these areas become available for use in the future.
• All supplies will be sanitized between each use and children will be given their own materials whenever possible.

PREVENTATIVE MEASURES TO AVOID THE SPREAD OF GERMS

Social Distancing

• Operate activities in spaces large enough to allow for 6 feet of space between children.
• Plan games and activities that allow for social distancing. When doing a painting activity, for instance, children will be given their own materials, rather than sharing.

Handwashing

• Wash hands frequently with soap and water for at least 20 seconds (about as long as it takes to sing “Happy Birthday” twice).
• In addition to usual handwashing, we will wash hands at beginning of shift/at arrival, before and after eating meals and snacks, after blowing noses, coughing, or sneezing, or when in contact with body fluids.
• Except for eating, preparing, or serving food, hand sanitizing products with 60% alcohol may be used in lieu of handwashing when outdoors if hands are washed upon returning indoors. Hand sanitizer must be stored out of reach of children when not in use.

Limiting Extra Adults

• Only staff needed to maintain ratio compliance should be inside classrooms.
• Facilities will restrict teachers to one classroom with one group of children and will not use “floater” teachers. This is in order to reduce the number of people coming in and out of classrooms.
• No volunteers will be utilized in childcare at this time.

ENHANCED CLEANING AND SANITIZING PROCEDURES
At the YMCA we maintain a strict cleaning schedule throughout the year to ensure we have the safest environment for your children. In response to COVID-19, our staff is maintaining the following cleaning checklist to continue and enhance that work. Our staff will wear personal protective equipment when appropriate to ensure their safety while handling products that are confirmed to be effective against COVID-19.

Before the Children Arrive:​
Wipe down all tables, chairs, light switches, and all door handles.
Clean off the most used toys.
Sanitize all tablets

Throughout the day:
Items/toys that are used by children will be wiped down and disinfected between each use.

Before/After Meal Time:
Wipe down all tables and hard surfaces.
Wash hands of course!

After Children Leave:
​Wipe down all tables, chairs, light switches, and door handles.
Clean off the toys used from the day.
Wipe down Faucets, Paper towel holders, soap canisters.

In addition, our cleaning staff will continue our normal cleaning procedures thoroughly each day. Our staff will be continue hand-washing as normal between each activity/transition.

RESPONSE TO ILLNESS

• If fever is suspected, we will check the temperature again. If fever is present (100.4 or higher), parents/emergency contacts will be notified to pick up the child. Similar procedures will be upheld for staff.
• In the event of a fever or other symptoms of illness, the child will be allowed to rest in a designated “isolation area” determined by the Youth and Family Director. The Director or Coordinator will provide supervision in this space. Social distancing will continue to be practiced while the child is in isolation.
• Staff will call parents to pick up if any of the following conditions exist:
  • The illness prevents the child from participating comfortably in childcare activities.
  • The illness results in greater need than the YMCA staff can provide without compromising the health and safety of other children.
  • The child has any of the following conditions:
    • A fever of 100.4 or higher. Children must be fever-free for at least 48 hours without fever-reducing medication before they can return to childcare programs. If fever is a result of COVID-19, children cannot return to the program for 14 days.
    • Continuous and/or colored nasal drainage. A current note from a physician can be provided if drainage is caused by an allergy.
    • Diarrhea
    • Vomiting within a 24 hour period
    • Communicable diseases
• If a child or staff member develops any of the following symptoms, they will be sent home as soon as possible: fever, cough, shortness of breath.
• If a child or staff, tests positive for COVID-19, they cannot return to programming for 14 days.
• All policies regarding illness also apply to staff with the exception of isolation as the staff member will leave the premise immediately.

In the case of possible or confirmed COVID-19 exposure, an action plan will be developed with guidance from our local health officials and communicated out through the Youth and Family Director.

*The below procedures are for the YMCA location only. For school site locations, specific rides in and out procedures will be sent out.

RIDES OUT PROCEDURES

• Between the hours of 4:30-6:00 PM, we will conduct our ride-out prodcedure. When you arrive, you will park in the designated childcare spots and proceed to check your child out at the childcare door. Staff will not be responsible for buckling children into car seats or the car, if your child needs assistance you can pull around to a parking spot.
  • Please make sure that you have your Photo ID or “Pick Up Tag” provided by the YMCA in order for us to release your child to you we will need to see those items.
  • If you need to add someone to your pick-up list please call the Youth and Family Director before 4:00 PM.
• If you need to pick up before 4:30 PM please call our Youth and Family Office at 252-972-9622 ext. 241.

Severe weather may affect the pickup process. In cases of driving rain and/or lightning, staff will keep children sheltered until conditions improve. This may slow down the pickup process, requiring drivers to wait. The safety of YMCA children and staff is our first priority.

Click here for the Parent Handbook

Click here for PDF Fillable Registration Form 

Before and After School Care Brochure